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Privacy Policy

Effective Date: July 2026

This Privacy Policy explains how West Coast Athletics ("West Coast Athletics," "we," "us," or "our") collects, uses, discloses, and safeguards your personal information when you visit our website, request information, sign up for memberships, claim a free introductory pass, participate in classes, or otherwise interact with our gym and fitness services.

By using our website or services, you agree to this policy. If you do not agree, please do not use our site or services.

1. Information We Collect

1.1 Personal Information

We may collect information you voluntarily provide, such as when you:

  • Request a Free 1-Day Intro Pass
  • Submit a contact or membership inquiry form
  • Sign up for personal training or fitness programs
  • Register for martial arts, fitness, or youth classes
  • Contact us via phone, email, or web forms
  • Subscribe to updates or newsletters

This may include your name, email address, phone number, date of birth, emergency contact information, fitness goals or training preferences, membership information, billing or payment information, and progress or promotional photographs (with your consent).

1.2 Technical & Usage Data

When you use our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Pages viewed and time spent on the site
  • Referral sources
  • Device type and unique identifiers
  • Cookie and tracking-pixel data

1.3 Cookies and Tracking

We use cookies and similar technologies to enhance your experience, analyze usage, and improve our content. You can manage cookies through your browser settings and through the choices described in our Cookies Policy and Opt-Out Preferences page.

2. How We Use Your Information

We use the information we collect to:

  • Process membership inquiries and registrations
  • Schedule consultations, classes, and training sessions
  • Provide fitness, martial arts, and nutrition coaching services
  • Respond to inquiries and support requests
  • Send service updates and membership communications
  • Improve our website and member experience
  • Send marketing communications (with your consent)
  • Fulfill legal and regulatory obligations

3. Sharing Your Information

We do not sell your personal information. We may share information with:

  • Service providers (such as payment processing, scheduling platforms, and secure software providers)
  • Coaches, trainers, or staff involved in delivering services
  • Regulatory bodies or legal authorities when required by law
  • Other third parties only with your explicit consent

All service providers handling member information are expected to maintain appropriate confidentiality and security standards.

4. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. While we take reasonable steps to secure your data, no online transmission or storage is 100% secure.

5. Data Retention

We retain your personal information only as long as necessary for business operations, membership administration, training services, and legal compliance, unless otherwise required by law.

6. Your Rights and Choices

You have the right to:

  • Opt out of marketing emails via the unsubscribe link
  • Access or correct your personal information
  • Request deletion of your data (subject to legal obligations)
  • Control cookies and online tracking

Where required by law, we honor the Global Privacy Control (GPC) browser signal as a valid opt-out request. California residents have additional rights described in our California Privacy Act Policy.

7. Children's Privacy

Certain services offered by West Coast Athletics include youth and children's fitness programs. Personal information relating to minors is collected only with the consent of a parent or legal guardian, and any progress or promotional photographs involving a minor are used only with a parent or guardian's consent. We do not knowingly collect information from children under the age of 13 without parental consent. A parent or guardian may review, request deletion of, or withdraw consent for their child's information at any time by contacting us.

8. Third-Party Links

Our website may contain links to third-party platforms (e.g., Instagram, Facebook, YouTube, scheduling software, or payment providers). We are not responsible for their content or privacy practices, and we encourage you to review their policies separately.

9. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with the new effective date.

10. Member & Training Information

This section outlines how we handle information related to members, prospective members, athletes, parents, and participants. We may collect and use member information (such as contact information, membership records, training preferences, participation records, photographs, payment records, and communications) to:

  • Provide personal training, martial arts instruction, fitness classes, and nutrition coaching
  • Manage memberships and class participation
  • Coordinate training schedules and communications
  • Improve member experience and program delivery
  • Maintain operational records
  • Comply with legal and business requirements

We will not share member information with unaffiliated third parties without your authorization, or use member information for marketing or promotional purposes without your consent.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, contact:

West Coast Athletics

120 N Bradford Ave
Placentia, CA 92870

Phone: (714) 476-5917

Website: https://westcoastathleticsoc.com/